Matt Behrens, Northrock Technologies 

You have spent years building a business, cultivating your client list, establishing procedures and now you have a comprehensive system that is finally reaping rewards. You’ve bought the right equipment and have invested in the cloud to make sure your team can all access the information they need, when they need it – because business moves fast, you need to be able to keep up, right?

Well, imagine this: What if a phone gets left on a job site accidentally and a competitor picks it up? Or a long time employee jumps ship and takes your client list with them? Or what if a tablet containing sensitive client information on a non-password-protected app gets left in a hotel lobby at that last conference you went to?

What I’m getting at is this. Data protection is the most important things you can do to safeguard your business and your business interests.

We all enjoy the ease of access to information that the current digital age affords us, but we know at the back of our minds that we should do better at safeguarding our most precious data. It’s all too easy to let it slip to the bottom of our ever-growing to-do list, because we don’t really appreciate just how vulnerable we are. We think “no one really wants my data, it’s not interesting or worth millions”, or “I wouldn’t even know where to begin, it seems so hard. Is It even possible?”

But like so many aspects of IT, data protection is not an all or nothing proposition. Here are some easy steps you can start with:

  • Spend an afternoon crafting a mobile device management policy that can easily be applied to anyone who wants to hook their phone or tablet up to your corporate email.
  • Turn on multi-factor authentication on devices, applications and systems wherever possible. Most programs allow this.
  • Log or deny copy/paste operations and restrict downloads – if your cloud document management does not allow this, find one that does.
  • Encrypt your hard drives – this can thwart people from just walking out the door with your computers and/or servers. Or choose a cloud system (for either live data or backups) that allow you to manage your encryption key. This ensures even the authorities cannot access your data, no matter where it resides.
  • Craft an agreement for your employees, vendors, partners and even clients that protects how your data is accessed and used.

Protecting your data may not be at the top of the list, but like insurance, it’s not important until you need it, and by then it may be already too late.  So do your business, and yourself, a favour and take some time to protect what you’ve worked so hard to build.

To find out more, call Matt Behrens at 250.871.3338 or email matt@northrock.tech.

 

Leave a Comment: